Free HVAC Estimate Template
HVAC replacements are urgent, high-trust purchases. A clear estimate listing equipment, labor and warranty helps homeowners say yes with confidence.
Free · No credit card · Branded PDF download
Separate the equipment cost from installation labor, and note efficiency ratings (SEER/AFUE) and warranty. Permits and old-equipment disposal belong as their own lines.
What a hvac estimate includes
Typical line items — start from these and adjust quantities and prices for your job.
| Line item | Unit | Typical price |
|---|---|---|
| Condenser / heat pump — equipment | ea | $3,200.00 |
| Furnace / air handler — equipment | ea | $1,800.00 |
| Refrigerant lines & install materials | job | $600.00 |
| Ductwork modifications | job | $750.00 |
| Thermostat | ea | $220.00 |
| Installation labor | job | $1,800.00 |
| Permit & old equipment disposal | job | $350.00 |
A full system replacement (condenser + furnace/air handler) typically runs $5,000–$12,000 depending on size and efficiency.
Build your HVAC installation estimate now
Start from the hvac template, add your logo, and download a branded PDF in minutes.
Create free estimateHVAC estimate FAQ
What should an HVAC estimate include?
List equipment (condenser, furnace/air handler) separately from install labor, plus refrigerant lines, ductwork, thermostat, permit and disposal. Note the SEER/AFUE rating and warranty.
Should I offer good/better/best options?
Tiered options convert well in HVAC. Send separate estimates for each efficiency tier, or note upgrade pricing in the terms so the client can choose.
Is HVAC labor taxable?
Tax treatment varies by state and whether it's a capital improvement. Use the taxable toggle per line and confirm local rules with your accountant.